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Zoo and Wildlife Health Conference Code of Conduct

Confidentiality

The EAZWV/Leibniz-IZW deeply values the professional reputation of their members and partners and hold that preserving the confidence of the membership is critically important so that they may freely discuss the results of their professional work and experiences. We trust that participants will not divulge inappropriate information and can and openly interact with colleagues without fear of malicious exposure. Deception or any other acts that deliberately compromise this trust are unacceptable and contravene the mission of EAZWV/Leibniz-IZW, their annual conference, and various communication tools.

Ethics and Welfare

All material to be presented at the Zoo and Wildlife Health Conference, formally or informally, must adhere to high ethical standards concerning animal welfare. The material presented must:

  • Follow international, national and institutional guidelines for the humane treatment of animals and comply with relevant legislation;
  • Where it concerns the experimental manipulation of animals, have been approved by the ethics review committee at the institution or practice at which the studies were conducted, when such a committee exists;
  • Have been approved by all authors (applies to presentations and publications at the conference);
  • For studies using client-owned animals, privacy should be maintained and the information should be anonymized.

Participants concerned about the ethical basis of work undertaken by their peers should discuss this with the person concerned in the first instance and if they feel it necessary, follow up by speaking to a member of the Scientific Programme Committee.

Unauthorized Use of Information/Data

The unauthorized use of any EAZWV/Leibniz-IZW conference materials, listserv postings, sponsored professional activities, and other member services without the expressed, written permission of EAZWV/Leibniz-IZW would be a violation of trust.

General

Any member of the EAZWV found to be in violation of the values laid out in this statement, as reviewed by the EAZWV board as appropriate, may have their membership permanently revoked and be prohibited from attendance at EAZWV professional meetings and conferences, and/or may have other member benefits revoked. Any non- member in attendance at the annual conference found to be in violation of that trust as reviewed by the EAZWV board may be ejected from the conference without refund and prohibited from future conference attendance and membership and may possibly be the subject of legal action.

Taking of photographs and making of audio and video recordings during the joint conference

The taking of still photographs and making of audio or video recordings at our joint conference is subject to the guidelines below.

  • Taking of photographs
    • Photographs may be taken by participants within the conference venue's public areas, such as lobbies and corridors (excluding poster areas), provided that such activities do not disrupt the activities or movements of participants or the security provisions of that area. Lecture halls, meeting and workshop rooms: No individual or entity (including a presenting author) may electronically record or broadcast any portion of the conference without prior written consent of the organising team.
    • In the case of professional/commercial photographers accompanying a party or observer organisations, the party or observer organisation are requested to identify such persons on their delegation list, and provide information on the purpose of the photographic assignment. Once approved by the secretariat, the professional/commercial photographer will be assisted by conference staff on site to complete their assignment, including an escort by conference staff into meeting rooms or other areas should this be requested.
  • Making of video and audio recordings
    • Video and audio recordings by participants in public areas, such as lobbies and corridors (excluding poster areas), may be undertaken provided that such activities do not cause disruption to the activities or movements of participants or security provisions of that area. Those making recordings should, in advance, seek the permission of those they wish to record.
    • The making of audio and video recordings by Party or observer organization delegations during open and closed official meetings and in designated high-security zones is not permitted.The conference organising team may provide audio and video recordings for all official open plenary sessions in audio format and webcast on the Internet. Speakers who do not wish to be recorded will be excluded. Any webcast recordings will be made available after the conference through a closed conference web page.
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