I. General provisions
II. Aims, objectives and means
V. The sections
VI. Composition of the Association
VII. Events and Publications
VIII.Affiliation and relationships to other Associations
IX.Alterations to the Constitution or disintegration of the Association
X. Final provisions
I. General provisions
1 Under the name "European Association of Zoo- and Wildlife Veterinarians" (EAZWV) exists, for an indefinite period of time, an association in the terms of articles 60 to 78 of the Swiss Civil Code.
2 The association is a non-profit organisation with international membership.
3 The association is located at Liebefeld-Berne, Switzerland.
4 The business year coincides with the calendar year.
II. Aims, objectives and means
Article 2 Aims
The European Association of Zoo and Wildlife Veterinarians aims at promoting the advancement of veterinary knowledge and skill in the field of zoo and wild animals, improving the husbandry of zoo animals and the management of wild animals populations, and contributing to the comradeship amongst its Members.
Article 3 Objectives
The European Association of Zoo and Wildlife Veterinarians shall:
a) provide a European body for international co-ordination and exchange of information as it relates to zoo and wildlife veterinary medicine and related fields in which veterinarians can be of assistance;
b) encourage a good basic training in zoo and wildlife medicine at the Universities;
c) promote and support the further training of its Members;
d) foster research into zoo and wildife medicine and husbandry, including interdisciplinary domains;
e) encourage the full and proper use of veterinary services in zoological gardens, wildlife parks, aquaria, circuses and similar undertakings, and for managing wild animals populations;
f) contribute to the solidarity amongst its Members;
g) be committed to the protection of animals and the conservation of species;
h) exchange information and encourage other forms of collaboration between this and other associations in allied scientific disciplines.
Article 4 Means
To achieve its objectives, the European Association of Zoo and Wildlife Veterinarians shall
a) organise, cosponsor and promote scientific meetings, training seminars, excursions and similar events;
b) publish the results of its scientific meetings;
c) issue a Newsletter;
d) issue European directories of zoo and wildlife veterinarians, of institutions providing both undergraduate and postgraduate education facilities, of diagnostic laboratories specialised in wildlife diseases, and of veterinary and CITES authorities regulating or supervising the international movement of zoo and wild animals;
e) strive to establish and maintain a literature database;
f) establish, under the auspices of the EU Advisory Committee on Veterinary Training (ACVT) and within the policies and procedures of the European Board of Veterinary Specialisation, a European College of Zoo- and Wildlife Veterinarians
g) facilitate the participation of its Members in further training events of other regional zoo and wildlife veterinarians associations and of associations in allied scientific disciplines;
h) encourage student participation through the presentation of awards for scientific contributions;
i) establish close relationships with governmental agencies, intergovernmental bodies and organisations of the private sector concerned with regulatory matters related to zoo animals and wildlife;
j) stand up for the concerns and professional interests of its Members.
Article 5 Members
1 Membership of the Association shall be open to any person or organization interested in or involved in veterinary aspects of captive and free living wild animals, and who wishes to promote the aims and objectives of the Association.
2 There are the following categories of Members:
a) Full Members: Individual veterinarians;
b) Associate Members: Other interested individuals with scientific (such as humane or dental medicine, biology, agriculture, forestry), zoo or wildlife background;
c) Student Members: Students of veterinary medicine;
d) Collective Members: Scientific or diagnostic institutes, zoological gardens, aquaria and similar institutions, as well as veterinary associations that do not qualify for or are not interested in becoming a Section of the Association under Article 15;
e) Supporting Members: Individuals or institutions interested in promoting the Association and its objectives by financial contributions;
f) Free Members: Members having reached the age of 65 years are nominated for free Members by the Board. These nominations shall take effect at the beginning of the following business year;
g) Honorary Members: Honorary Membership may be conferred for outstanding services to the Association or its objectives. Nominations for these shall be proposed by the Board for ratification at the next General Assembly and shall not take effect until so ratified.
Article 6 Adhesion of Members
1 Applications for membership shall be submitted in writing to the Board.
2 The Board informs the Members through the Newsletter of the applications received. The adhesion shall become effective, if no objections are received within three months following the publication of the application.
3 In cases where the application is not accepted by the Board or where an objection has been received from a Member, the candidate may address the General Assembly which shall take a final decision.
Article 7 Termination of Membership
1 The membership comes to an end by the death, the withdrawal or the exclusion of the member.
2 The withdrawal from the Association becomes effective at the end of the business year. It must be notified to the President in writing, not later than three months before the end of the year.
3 The Board may, after having given a warning, temporarily suspend the rights and obligations of a Member, or exclude a Member who:
a) has not accomplished its financial obligations towards the Association;
b) has acted against the aims and principles of the Association;
c) has brought the Association to disrepute.
4 A Member affected by a suspension or exclusion may appeal within 30 days against the decision of the Board and present the case to the General Assembly which shall take a final decision.
5 Anyone withdrawing or being excluded from the membership waives all rights connected to the membership, but is not relieved from the liabilities of the Association.
Article 8 Rights
1 Each member has the following rights:
a) to participate, against payment of an eventual congress fee, in scientific meetings and other further training events organized by the Association;
b) to receive, free of charge, the directories and the Newsletter of the Association, and to use its literature database;
c) to receive, free of charge or at a preferential rate, the proceedings of the scientific meetings.
2 Full, Associate, Honorary and Free Members are entitled to vote at the General Assembly. Collective Members may designate a representative who will be entitled to vote on their behalf. Student and Donor Members, as well as additional staff of Collective Members are entitled to attend the General Assembly as observers.
3 Notwithstanding the provisions of paragraph 2, only persons with a veterinary background are allowed to vote in matters concerning the veterinary profession.
Article 9 Obligations
1 By adhering to the Association, each Member recognizes this Constitution and undertakes to follow it.
2 The Members undertake to pay in a timely manner the annual subscriptions and extraordinary contributions as decided by the General Assembly.
3 Only the Association's property is liable for the Association's obligations, the liability of individual members for such obligations is explicitly excluded.
Article 10 Sanctions
There are no other sanctions than those referred to in Article 7 paragraph 3.
Article 11 Funding
The Association is funded by:
a) annual subscriptions;
b) extraordinary contributions;
c) fees for the attendance of events organised or cosponsored by the Association;
d) proceeds from the sale of publications;
e) voluntary contributions;
f) eventual subsidies from national or international governmental agencies.
Article 12 Annual subscription
1 The annual subscriptions and eventual extra-ordinary contributions for all or certain categories of Members are fixed by the General Assembly.
2 The General Assembly decides on a reduction of the annual subscriptions for members from countries where the income of veterinarians is clearly below the European average.
Article 13 Exemption from the annual subscription
1 Free Members and Honorary Members are exempted from the annual subscriptions and extra-ordinary contributions.
2 The Board may, upon application, exempt an individual Member from the payment of the annual subscription if this is justified by special circumstances.
V. The Sections
Article 14 Constitution of sections
1 Members from a geographically defined area may constitute a national or regional section.
2 Full members of a specific veterinary discipline may constitute a specialist section.
3 The Sections must be approved by the General Assembly.
Article 15 Existing associations
1 National or regional veterinary associations or groupings existing in Europe prior to the Constitution of this Association, may become sections, provided that
a) their constitution or bye-laws do not contradict the Constitution or the aims of the Association;
b) some of their members have adhered to the Association.
2 Section status is obtained if the Board has noted that the conditions set up in paragraph 1 are fulfilled.
Article 16 Rights and obligations of the sections
1 The sections shall issue bye-laws and perform activities which reflect the aims and objectives of the Association.
2 The sections shall, to the extent necessary and desirable, undertake to coordinate their efforts and activities.
3 To fund their activities, the sections may levy annual subscriptions from their members. Scientific meetings organised or publications issued by a section may be subsidised from the Association's budget.
4 Each section established under Article 14 and having at least 10 members, and each section having joined the Association under Article 15, shall be represented in the Advisory Board. The costs for the participation of their representatives in meetings of the Advisory Board shall be borne by the sections.
VI. Composition of the Association
Article 17 Governing bodies
1 The Association shall be composed of
a) the General Assembly;
b) the Board;
c) the Advisory Board;
d) the auditors.
2 As a rule, the terms of Board members shall begin at the beginning of the new business year.
Article 18 The General Assembly
1 The General Assembly is the supreme body of the Association. It is entitled to:
a) approve the annual report, the financial report, and the budget, and to discharge the Board;
b) determine the annual subscriptions;
c) decide on eventual extra-ordinary contributions;
d) elect the President and the members of the Board;
e) elect the auditors;
f) ratify nominations for membership;
g) decide on objections from rejected candidates and excluded or suspended Members;
h) decide on the alteration of the Constitution and the disintegration of the Association;
i) appoint Honorary Members;
j) approve national, regional and specialist sections;
k) decide on time and venue of the next meeting of the General Assembly.
2 The General Assembly shall hold:
a) regular meetings once a year;
b) extra-ordinary meetings according to a decision by the Board or upon request of 20 % of those Members who are entitled to vote.
3 Unless otherwise stated by this Constitution, decisions of the General Assembly are taken by the simple majority of the Members present and voting.
Article 19 The Board
1 The Board decides on all matters of the Association, as far as not determined otherwise by the Constitution. It has namely the following responsibilities:
a) to convene the General Assembly and to decide on its preliminary agenda;
b) to present the annual report, the financial report, and the budget to the General Assembly;
c) to execute the decisions of the General Assembly;
d) to issue rules of procedure for the General Assembly, the Board and the Secretariat;
e) to conclude contracts on behalf of the Association, e.g. in the context of the organization of a scientific meeting or of the publication of proceedings;
f) to grant student presentation awards and financial contributions to research projects, within the approved budget, and taking into account the recommendations of the Advisory Board;
g) to accept, suspend and exclude Members;
h) to nominate free Members and to propose nominations for honorary membership;
i) to judge whether existing national or regional veterinary associations or groupings qualify to become sections of the Association
2 The Board shall consist of the following officers:
a) President - two years
b) Vice President (= President elect) - two years after which he will become president
c) Immediate Past President - two years
d) Secretary - two years, with the possibility of re-election
e) Editor of the Proceedings - two years, with the possibility of re-election
f) Treasurer - two years, with the possibility of re-election
g) Vice-Treasurer - two years, with the possibility of re-election
h) Organiser of the last General Assembly
i) Organiser of the next General Assembly
3 The Board shall be so composed as to reflect the international character of the Association and the various branches of the profession.
4 The Board meets at least twice a year.
5 Travel expenses of Board members may be partly or fully reimbursed within the approved budget.
Article 20 The Advisory Board
1 The Advisory Board consists of one representative of each section and of experts which may be appointed by the Board for a limited period of time.
2 The Advisory Board
a) assists the Board in the compilation of the European directories referred to in Article 4 (d);
b) reviews student presentations and makes recommendations about the granting of awards for such presentations;
c) reviews applications for financial support to research projects and makes recommendations about the granting of contributions to such projects;
d) makes recommendations on nominations for honorary membership;
e) makes recommendations on the co-sponsoring of scientific meetings;
f) performs other functions which may be entrusted to it by the Board.
Article 21 The auditors
1 The General Assembly shall annually elect two auditors or designate a trust company which will be responsible for the auditing.
2 The auditors or the trust company shall report in detail to the Board, inform the General Assembly in writing of the results of the audit, and recommend to approve or reject the financial report.
VII. Events and publications
Article 22 Scientific meetings and other events
1 When organising scientific meetings, the Association shall take into account other relevant international meetings that are planned for that year.
2 The Association may cosponsor scientific meetings organised by related organisations.
3 The Association may organise lectures, training courses, excursions and similar events.
Article 23 The Publications
1 The Association shall publish Proceedings of its scientific meetings.
2 At intervals of three to four months, the Association shall publish a Newsletter.
VIII. Affiliation and relationships to other Associations
1 The Association is an Active Member of the World Association of Wildlife Veterinarians in the terms of article 4 second paragraph of that organisation.
2 In matters which may affect both organisations, the Association shall consult and, to the extent possible, co-operate with the European Association of Zoos and Aquaria (EAZA).
3 When organising scientific meetings and in other issues of mutual interest, the Association shall consult and, to the extent possible, cooperate with other Associations working in related fields.
IX. Alterations to the Constitution or disintegration of the Association
1 Decisions on alterations to the Constitution or a motion to disintegrate the Association shall be reviewed by the Board and shall be communicated to the Members, together with the Board's comments, at least three months prior to the meeting of the General Assembly.
2 Decisions on alterations of the Constitution or of the disintegration of the Association shall be taken by the General Assembly by a two-thirds majority of the Members present and voting. Votes by proxy from those Members unable to attend will be allowed, but such proxy votes must be in the hands of the Secretary to the Board no later than 2 hours prior to the meeting.
Published in Newsletter 1/98 page 3:
3 If the Association is to be disintegrated, the General Assembly shall decide on the utilisation of the Association's property within the following limits: The property has to be transferred to an institution which is tax-exempted in Switzerland, and which signs on using the property for the purposes referred to in article 3, paragraph b), d), e), or g) of this Constitution. (Bold: amendment adopted by the General Assembly at its 3rd meeting, held in 21st May 1998, at the Moat House Hotel, Chester, England)
X. Final provisions
1 The English version of this Constitution is the original text.
2 The present Constitution enters into force with immediate effect.
3 The President and the Vice President elected by the Constitutional Assembly shall stay in Office until 31 December 1998.
4 The Secretary, the Editor of the Proceedings, the Treasurer and the Vice Treasurer elected by the Constitutional Assembly shall stay in Office until 31 December 1999.
Done at Rostock-Kühlungsborn, Germany, this 16th day of May 1996.
On behalf of the European Association of Zoo and Wildlife Veterinarians:
Prof. Dr. habil. Klaus Eulenberger
Dr. Peter Dollinger